Job Description

The YMCA of Metropolitan Los Angeles is not only the premiere non-profit in Los Angeles, it is also a great place to work, make a difference in your community and meet like-minded individuals. With twenty-six branches, three camps and over fifty child care sites, the LA Y is a highly-collaborative, rewarding and fun environment where you will discover your passion, grow your career and make an impact!

We believe in the four Core Values of Caring, Honesty, Respect and Responsibility and understand that our staff are our biggest asset! We strive to create high-performing, strong teams in each of our branches and are looking for passionate and enthusiastic staff who will help us to strengthen our impact, empower our community and deliver incredible programming!

Position Description

This position will be responsible for all aspects of human resources and provide assistance in payroll administration. Responsibilities include but not limited to serving as a liaison between the association and benefits provider, maintains personnel records, assists with processing new employee paperwork, and other duties as assigned. The Human Resource Director is also expected to perform administrative functions and professionally handles confidential communications.

Qualifications

• EDUCATION : Bachelors' degree in Business Administration preferred
• EXPERIENCE: At least two (2) years' experience in building a culture, skilled clerical functions, and/or in the Human Resources field, preferred
• SPECIALIZED SKILLS: Excellent written & verbal communication skills, proficient in Microsoft Office suite. Bilingual preferred.
• This position requires the final candidate to successfully pass an E-Verify check. For more information about E-Verify, please visit

Responsibilities

1. Develop and maintain accurate and sufficient Human Resources records and reports in compliance with all federal, state, local and YMCA rules and regulations
2. Point of contact for requests pertaining to employee references and verification of employment
3. Provides support to HR Administrator by:
   • Placing employees' records on leave & return to active status upon completion of leave, in Dayforce
   • Train and assist branch hiring managers/supervisors with time sheet integrations and engagement in the interactive process under ADA, as needed
   • Assist in preparation and issuance of required Interactive Process letters, as needed
   • Ensure record keeping is up-to-date and in compliance with all federal, state, local and YMCA rules and regulations
   • Assist with requesting updated medical notes, update and furnish Interactive Processes letters for needed accommodations
4. Develop and maintain a centralized job posting process for all association vacancies
   • Assist hiring managers/supervisors with the development of job descriptions
5. Provide support in coordinating and sending electronic new hire paperwork, via WorkBright Recruiter, upon branch supervisor approval
   • Review and approve new hire forms within WorkBright Onboarding
   • Process new hire documents in accordance with standing procedures; creating DayForce record
6. Provide assistance with preparing separation packets and last check requests, via SmartForm
   • Will work with the Payroll Department, in a timely manner, by submitting the necessary separation documents for processing
   • Terminate employment within Dayforce
   • Inactivate access to WorkBright Onboarding and Gallagher Bassett (compliance training application)
   • Submit Equifax forms
   • Submit requests to terminate live scans to the Risk Management Department
7. Provide assistance and support to hiring managers/supervisors and branch employees with questions regarding compliance trainings
   • Create accounts for Child Abuse Prevention and Workplace Harassment Prevention
   • Assist with tracking status of compliance trainings and communicating non-compliance to branch supervisors
8. Facilitate training opportunities for association staff through staff meetings, special courses and workshops
9. Assist association employees with training relating to Association and HR policies and procedures
10. Employee relations:
    • Serve as the front line of support to identify and resolve potential and routine employee concerns and complaints
    • Works directly with Chief People Person to determine additional steps, i.e suspension of employment
11. Assist with password resets for:
    • Dayforce
    • WorkBright Recruiter
    • Gallagher Bassett
12. Reconcile and submit invoices via PaperSave, to be paid in a timely manner
13. Provide assistance in ordering and maintaining inventory of office supplies, via WebPurchasing
14. Serve as a Metro HR liaison to the Association branches
15. This position will oversee the San Fernando Valley Region

As part of our dedication to the diversity of our staff, the Association is committed to Equal Employment Opportunity without regard for race, color, national origin, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity, or religion. People of color, people with disabilities, women, and LGBTQ+ candidates are strongly encouraged to apply.

Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

What's in it for you?

🏥 👓 Healthcare for you & your family: Comprehensive Medical, Dental, and Vision insurance plans to keep you and your family covered.

✈️🏖️Take time away from work: Enjoy 10 Paid Holidays including 2 Flexible Floating Holiday Vacation Days and paid vacation time to get away and relax.

🏊 Free Access to All 27 Greater LA Branches : Dive into fun and fitness anytime, anywhere across our vibrant community of facilities.

👧🧒 Give Your Kids the Best! Enjoy free before and after school child care at select locations for your little ones, along with complimentary sports and youth classes - it's a win-win for everyone! (some limitations apply)

🌟 Celebrate Your Health & Well-being: We believe in self-care, so enjoy a paid day off annually dedicated entirely to your wellness and rejuvenation and we offer paid sick leave.

🤸‍🎨 Get Active & Creative with the Whole Family: Grab a 20% discount on our exciting LA Y programs and treat yourself to a myriad of activities designed to keep you energized and inspired!

🏕️ Adventure Awaits: Enjoy a whopping 25% discount on day camps for your kids, creating memorable experiences for them while you save big.

Plan for the Future: We'll help you start preparing for tomorrow with a 10% Y Retirement Fund contribution (upon eligibility) and access to the Y Retirement 403(b) Savings Plan (tax-deferred and Roth options).

📚🎓 Lifelong Learning : Embrace growth with paid training, leadership development opportunities, and tuition assistance to help you reach your professional goals.

💳💵 Financial Wellness Matters: Staff are able to enjoy access to Rize Credit Union and can save big on everyday purchases with several discount programs, including access to PerkSpot!

💎 That's Not All: There is a treasure trove of additional perks waiting for you! Imagine combining your passion for education with these amazing benefits - that's the kind of impact we're talking about!

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