Job Description

St. Juliana Catholic School located in West Palm Beach, FL is searching for a Full Time Office Assistant (Monday – Friday, 7:30am – 3:30pm)

The Diocese is dedicated to providing excellent working conditions with competitive compensation in order to attract and retain an outstanding workforce. The Diocese also offers a 403(b)-retirement plan to all employees. Information on our retirement program can be found here.

Job Description

• General Office duties may include
• Reviewing/Distributing Email and Mail
• Answering Telephone calls; taking messages, checking messages each morning
• Making photocopies when needed
• Handle morning tardies
• Filing in office for both administrative assistant & bookkeeper
• Implementing and creation of spreadsheets for office & finance departments
• Maintaining COI’s for all vendors working on St. Juliana Property
• Ordering Supplies for the Parish
• Admissions duties may include
• Providing prospective parents with admissions information
• Assisting with the admissions process
• Monitor Clinic
• Creating & maintaining cumulative files
• Updating health records as they are received
• Processing new students into Renweb as well as updating Renweb as needed
• Maintain a professional rapport with all students, parents and faculty
  
  

Qualifications Include:

• Ability to work collaboratively with all school staff.
• Understands the importance of confidentiality.
• Ability to always exhibit professionalism in appearance, work ethic, accountability and responsibility.
• Ability to be willing to work at an appropriate pace within a variety of circumstances with composure and flexibility.
• Organization and maintenance of the office area.
• Strong computer skills.
• Proficiency in the use of office equipment.
• Proficiency in Word, Excel, Outlook,
• Ability to multi-task, work independently, make responsible judgment calls, pay attention to details.
• Excellent and professional telephone manner and interpersonal skills.
• Must have excellent written and verbal communication skills.
• Bilingual is a plus.
• Adhere to the Diocese of Palm Beach Code of Conduct with emphasis on confidentiality and the ability to exercise discretion and good judgment.
  
  

Physical Requirements

• Occasional light lifting and carrying of under 15 pounds
• Occasional moderate carrying and lifting of 15 – 44 pounds
• Frequent use of both hands and fingers (i.e. typing)
• Frequent extended periods of sitting
• Occasional periods of standing, kneeling and climbing
• Occasional ability of minimal hearing (i.e. loud noises, sirens) and routine hearing (i.e. listening to others in conversation)
• Occasional time spent working closely with others
• Employee will be exposed to visual terminal display for long periods of time.
  
  

The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

To apply, download and complete the Employment Application and submit along with your cover letter, resume, salary requirements and list of references to the attention of Eileen Lewis, elewis@saintjuliana.org

Job Tags

Full time, Temporary work, Day shift, Monday to Friday,

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